Outlook has been one of the most popular email clients for years, and it continues to evolve with each update. One of the useful features in Outlook is the ability to send a calendar hold to your colleagues or friends. This feature is especially helpful for setting up meetings or appointments. In this article, we will guide you on how to send a calendar hold in Outlook 2024.

What is a Calendar Hold?

A calendar hold is a tentative booking in your calendar that shows that a particular time slot has been reserved, but the details of the event are yet to be finalized. It is a way of indicating that the time slot is not available for other appointments or meetings, but the details are still being worked out.

How to Send a Calendar Hold in Outlook 2024?

To send a calendar hold in Outlook 2024, follow the steps below:

Step 1:

Open Outlook 2024 and navigate to the Calendar view.

Step 2:

Click on the New Appointment button in the Home tab.

Step 3:

In the Appointment window, enter the subject of the meeting in the Subject field.

Step 4:

Enter the start and end time of the meeting in the Start time and End time fields.

Step 5:

Click on the Scheduling Assistant button in the Appointment window.

Step 6:

In the Scheduling Assistant window, add the attendees’ email addresses in the Required and Optional fields.

Step 7:

Click on the New button in the Scheduling Assistant window.

Step 8:

Enter the subject and location of the meeting in the Appointment window that appears.

Step 9:

Click on the Save button to save the appointment as a calendar hold.

Question and Answer:

Q: Can I modify a calendar hold?

A: Yes, you can modify a calendar hold by opening the appointment and making changes as necessary. The changes will be reflected in the attendees’ calendar if they accept the appointment.

Q: Can I cancel a calendar hold?

A: Yes, you can cancel a calendar hold by opening the appointment and clicking on the Cancel Appointment button. The attendees will receive a notification that the appointment has been canceled.

Conclusion

Sending a calendar hold in Outlook 2024 is a handy feature that can help you schedule meetings and appointments more efficiently. By following the steps outlined in this article, you can easily send a calendar hold to your colleagues or friends and ensure that the time slot is reserved for your meeting or appointment.