Going on a vacation or taking a break from work is essential for our mental and physical health. However, it can be stressful to keep up with work emails while trying to relax. Thankfully, setting an OOO (Out of Office) message in your Gmail Calendar can help take the pressure off. Here’s how to do it:

Step 1: Create an Event

The first step in setting an OOO message in your Gmail Calendar is to create an event. Click on the “Create” button in your calendar and enter the event details – the dates and times you’ll be out of the office.

Step 2: Set the OOO Message

Once you’ve created the event, click on the “Event Details” button and scroll down to the “Guests” section. Here, you’ll see an option to “Add a note”. Click on that and type in your OOO message. It’s essential to keep it brief and professional, mentioning the dates you’ll be away and who to contact in case of an emergency.

Step 3: Choose Who to Notify

Next, choose who you want to notify about your OOO message. You can select specific people or groups, or all the guests invited to the event.

Step 4: Save the Event

Once you’ve set up your OOO message, click on “Save” to save the event. Your OOO message will now be sent to the selected guests when they invite you to a meeting or send you an email during the time you’ll be out of the office.

FAQs

Q: Can I customize my OOO message?

A: Yes, you can! It’s best to keep your message brief and professional, but you can also add a personal touch to it. You can mention where you’re going or something fun you’ll be doing during your time off.

Q: Do I need to create a new event for each OOO message?

A: Not necessarily. You can create a single event and edit the OOO message as and when required. You can also set up recurring events if you need to take regular breaks.

Q: Will my OOO message be sent to everyone who emails me?

A: No, your OOO message will only be sent to the people included in the event or those who have invited you to a meeting during the time you’ll be out of the office. It’s also essential to note that your OOO message will only be sent once to each person, even if they send you multiple emails during your absence.

Conclusion

Setting an OOO message in your Gmail Calendar is an easy and effective way to manage work emails while you’re away. It’s best to set up your message a few days before your trip to ensure that everyone is notified in advance. Remember to keep your message brief, professional, and informative, and enjoy your well-deserved break!